Staff Positions

Posting date 03.01.2013

Administrative Assistant II/Receptionist

ESSENTIAL FUNCTIONS

  • Assist with incoming and outgoing calls for the Health and Wellness Center
  • Meet and greet visitors to Health and Wellness, receive and route calls from extension 7279, take messages as necessary while maintaining patient confidentiality
  • Assists with setup of charts for new patients and filing as neededAssist with scheduling appointments
  • Checks in patients arriving for appointments
  • Places follow up calls or e-mails to patients who no show for appointments
  • Complete monthly survey for student satisfaction with Health and Wellness
  • Complete daily survey for student satisfaction with Schreiner's Student and Accident Insurance
  • Perform word processing, data entry, filing, and general clerical duties
  • Prepare Excel spreadsheets for Schreiner's Student and Accident Insurance by compiling data from Admissions, the Registrar and Residence Life
  • Provides general information regarding insurance requirements to students, parents
  • Create student confidential health files; maintain confidential student data in Jenzabar and files
  • Answer written requests, processing and retaining information in a timely manner and various request on a weekly basis
  • Process and distribute internal and external mail for the department in a timely manner
  • Greets people coming into the office in a professional and friendly manner
  • Acts to facilitate good communication between employee, client and management through interpersonal and professional communication techniques
  • Maintain supplies for office equipment and ensure that all office equipment is maintained and in good working condition at all times
  • Prepare mailings to students regarding insurance and immunization requirements
  • Assist with data entry of student health information utilizing Jenzabar
  • Assist with ordering supplies through Jenzabar
  • Oversee Meningitis com0pliance of all first-time and transfer students
  • Assist Director with committee responsibilites
  • Assist Director with files and office organization
  • Assist with Mountaineer Days orientation, Blood Drives, and Health Fair
  • Assist with other student service projects or events as needed
  • Prepare purchase orders, check requests, forms, work orders, etc...
  • Must maintain strict confidentiality of student health records and strict confidentiality of the office

EDUCATION, EXPERIENCE AND SKILLS

  • High School graduate or equivalent
  • 2 years secretarial or clerical experience
  • Strong Computer skills utilizing Microsoft Word and Excel, Microsoft Publishing and Microsoft Outlook
  • Familiarity and experience with general office equipment
  • Employee must be able to multi-task work projects while servicing incoming call volume and patients to Health and WellnessCenter
  • Strong organizational skills, interpersonal, written and communication skills
  • Accuracy and attention to detail
  • Must have problem solving skills
  • Ability to use sound judgment, maturity and responsibility when dealing with a variety of persons in a public relations capacity and sensitivity to student needs when dealing with confidential matters
  • Ability to prioritize
  • Self-starter
  • Must work well with others
  • Familiarity and experience with general office equipment
  • Ability to compose, correspondence and produce reports in a timely manner
  • Customer service skills

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Rate:  $9.50-$10.50/hr

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Schreiner University
Human Resources Office
CMB 6233
2100 Memorial Blvd.
Kerrville, Texas 78028
hr@schreiner.edu
 
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