Staff Positions

Posting date 02.25.13

Administrative Assistant III

ESSENTIAL FUNCTIONS

• Maintains highest level of confidentiality in all matters; exercises discretion and judgment in sensitive matters, keeping vice president apprised at all times;
• Maintains high level of professionalism and courtesy in all communications and relationships;
• Sets a tone for the campus by conveying Schreiner's "Learning by Heart" values in daily work;
• Answers telephones quickly and efficiently, uses proper professional telephone etiquette; screens visitors and telephone calls; relays messages accurately and promptly and displays independent judgment skills in handling certain requests;
• Maintains the vice president's calendar; coordinates and schedules all meetings and other functions as necessary;
• Works in collaboration with, and provides back-up support for, the administrative assistants to the president and provost;
• Coordinates all travel arrangements for the vice president;
• Maintains budget for office of the vice president, and submits expense reports;
• Maintains risk management-related files, communicating with insurance carriers as needed;
  Prepares payments to vendors for institutional expenses;
• Manages and completes projects as assigned by the vice president;
• Helps prepare materials for Board of Trustees;
• Helps prepare correspondence;
• Assists in planning, preparation, and conduct of special events;
• Maintains databases, records systems, and filing system;
• Orders and maintains office supplies

EDUCATION, EXPERIENCE AND SKILLS

• Five + years prior experience working in a professional office (i.e., law firm, accounting firm, executive office, higher education administration, etc.) required, with a Bachelor's degree preferred and some college required; knowledge of budgets and accounting procedures preferred;
• Accurate and detail-oriented;
  High level of computer literacy with Microsoft Office suite of products;
• Experience with multi-phone line system, calculator, copier and fax machine;
• Strong verbal, written and interpersonal skills;
• Ability to deal effectively and professionally with the public;
• Ability to perform multiple tasks in an organized manner with proper follow-through including ability to prioritize projects and meet deadlines;
• Ability to maintain high degree of confidentiality;
• Ability to work independently or with minimal supervision;
• Ability to work effectively in a team setting and collaborate with other campus offices;
• Proper use of professional telephone etiquette.

Rate:  $16.00/hr (minimum)

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