Staff Positions

Posting date 02.25.13

Administrative Assistant III

ESSENTIAL FUNCTIONS

  • Maintains highest level of confidentiality in all matters; exercises discretion and judgment in sensitive matters, keeping vice president apprised at all times;
  • Maintains high level of professionalism and courtesy in all communications and relationships;
  • Sets a tone for the campus by conveying Schreiner's "Learning by Heart" values in daily work;
  • Answers telephones quickly and efficiently, uses proper professional telephone etiquette; screens visitors and telephone calls; relays messages accurately and promptly and displays independent judgment skills in handling certain requests;
  • Maintains the vice president's calendar; coordinates and schedules all meetings and other functions as necessary;
  • Works in collaboration with, and provides back-up support for, the administrative assistants to the president and provost;
  • Coordinates all travel arrangements for the vice president;
  • Maintains budget for office of the vice president, and submits expense reports;
  • Maintains risk management-related files, communicating with insurance carriers as needed;
    Prepares payments to vendors for institutional expenses;
  • Manages and completes projects as assigned by the vice president;
  • Helps prepare materials for Board of Trustees;
  • Helps prepare correspondence;
  • Assists in planning, preparation, and conduct of special events;
  • Maintains databases, records systems, and filing system;
  • Orders and maintains office supplies

EDUCATION, EXPERIENCE AND SKILLS

  • Five + years prior experience working in a professional office (i.e., law firm, accounting firm, executive office, higher education administration, etc.) required, with a Bachelor's degree preferred and some college required; knowledge of budgets and accounting procedures preferred;
  • Accurate and detail-oriented;
    High level of computer literacy with Microsoft Office suite of products;
  • Experience with multi-phone line system, calculator, copier and fax machine;
  • Strong verbal, written and interpersonal skills;
  • Ability to deal effectively and professionally with the public;
  • Ability to perform multiple tasks in an organized manner with proper follow-through including ability to prioritize projects and meet deadlines;
  • Ability to maintain high degree of confidentiality;
  • Ability to work independently or with minimal supervision;
  • Ability to work effectively in a team setting and collaborate with other campus offices;
  • Proper use of professional telephone etiquette.

Rate:  $16.00/hr (minimum)

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Schreiner University
Human Resources Office
CMB 6233
2100 Memorial Blvd.
Kerrville, Texas 78028
hr@schreiner.edu
 
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