Staff Positions

Posting date 11.08.13

Office Coordinator

Essential Functions:

  • Manage inventory control. Supervise Warehouse Clerk; forwards monthly report to the business office for month-end closeout.
  • May supervise clerical work study student.
  • Assist with maintenance of campus lock inventory and software.
  • Maintain campus and facility records for Facilities Services department.
  • Answers telephones, base station with 15 radios and processes emails.
  • Greets visitors to the Facilities Services building.
  • Types all correspondence.
  • Processes and distributes internal and external mail for the department.
  • Responsible for $500.00 Petty Cash.
  • Proficient in Excel, Jenzabar and Outlook. Has knowledge of Office 2003, Word, and PowerPoint.
  • Purchases and maintains supplies for office, equipment and break room.  Responsible for copier, fax machine and any other office equipment.
  • Administers time system and distributes paychecks.
  • Maintains manual general ledger on a daily basis and reconciles each month with the business office. This includes tracking expenses for individual budgets associated with the Facilities Services department (dorms, apartments, kitchens, grounds, construction, etc.). Sends a report to the Director weekly.
  • Responsible for Purchase Order Numbers and check requests; ensures timely handling to be sure that bills are paid on time and discounts are taken where applicable.
  • Work Orders – Assigns work orders to proper person(s). Tracks and bills costs to departments as appropriate. Tracks time to completion for each work order; provides reports to Director of Facilities Services.
  • Plans and organizes any special activities such as: Birthdays, Christmas, etc.
  • Schedules all transportation requests. Prepares statements and sends to each department and the business office for month-end close.
  • Orders, tracks, analyze and reports fuel usage. Forwards report to the business office for month-end close.
  • Maintains employee bulletin board in an up-to-date manner.

Secondary Functions:

  • Other duties as assigned by the Director of Facilities Services.
  • Work overtime as needed.
  • Maintains the highest level of confidentiality concerning all matters in the Facilities Services Office and does not discuss any information obtained through work in a campus office. 

Knowledge, Skills and Abilities Required:

  • Graduation from high school or equivalent.  Some University is preferred.  Experience and education may be substituted for one another.
  • Prior experience working in a professional office environment.
  • Ability to accomplish tasks independently and with minimal supervision.
  • Ability to perform several tasks concurrently with ease and professionalism.
  • Familiarity and experience with general office equipment - telephones, computer system, Internet, facsimile machine, calculator, typewriter and copier.
  • Ability to type 50 words per minute using MS Word. Must be experienced in Excel spreadsheets.
  • Knowledge of file development and maintenance.
  • Strong organizational, interpersonal, written and communication skills.
  • Ability to compose correspondence and produce reports in a timely manner.
  • Ability to work as a team member toward the common goal of the University.
  • Provide excellent customer service to all.


Schreiner University
Human Resources Office
CMB 6233
2100 Memorial Blvd.
Kerrville, Texas 78028
Download or print the employment application
Return to Job Postings main page